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Sharing Confidential Information

When sharing business confidential information organizations want to:

• Share documents securely across corporate borders
• Control access to the documents at all times
• Send documents to readers even when they don't have the original application
• Ensure the contents of a document cannot be tampered with
• Ensure project teams can review, respond, approve and sign off on documents
• Ensure teams can concurrently markup and send comments and responses
• Ensure teams review the latest version of a document

Currently the dominant method of sharing documents is to attach files to an email and send to recipients. This method has the following drawbacks.

• Files with sensitive information are often forwarded to unauthorized readers
• Document passwords are often 'shared'
• Retracting a document after it has been sent is impossible
• Sending detailed comments using email becomes inefficient
• Managing and organizing email and the document is time consuming
• Without real time collaboration document review time doubles
• We cannot prove if a person received or opened a document
• When team members use the 'wrong' document version it wastes a lot of review time
• Multiple copies of the same document contributes to storage costs

Now there is a smarter and more efficient alternative

Ostiary solves the problem with an integrated solution. It combines the best of email, Adobe Acrobat and a document management systems to enable users to share and collaborate in a simple and secure way. Ostiary converts documents to Microsoft's new XPS document exchange format enabling Authors to share with readers any type of document from any application. Like Adobe Acrobat authors pay for the service while readers use the service for free.

Ostiary provides document security, collaboration, and document management features to enable a safe and easy way to share private and confidential information.

Ostiary XPS vs Adobe Acrobat PDF

Ostiary differs radically from Adobe Acrobat PDF documents in the following ways:

Security	Authors control who can view, edit, forward, copy, print, comment or share documents
Sharing	Documents are shared within Ostiary using the Ostiary address book and rights management system.
Access Rights	Authors control access to a document even after it has been shared.
Comments and Responses	Readers see comments and respond in real time.
Keywords	Keywords/Tags applied to documents are used to find documents easily.
Audit Trail	Ostiary provides the Author with an audit trail of: Who opened a document and when How many times Who made comments or responses
My Activities	Ostiary provides a dashboard showing the history of activities around documents.
Multiple ways to share	Authors can securely share: Any document using the XPS format Any document in their native application format Any Information using the Ostiary Blog Editor
Notifications	Ostiary provides authors and readers with notifications around document activity.
Life of Documents	Ostiary provides 'life of document' control.

Key Features

• Secure and share any document from any application such as Word, Excel, PowerPoint, PDF, MS Project, Visio, Web Pages, AutoCAD, Scanned images, etc
• Share documents with authorized readers
• Set and control access to the documents
• Apply keywords and tags to group, organize and find documents
• Send and receive group comments and responses in real time
• Get notified when readers open, annotate or make comments to the document
• View document history activity